VILLAGE
OF AURORA BOARD OF TRUSTEES
MINUTES
OF REGULAR MEETING
MAY
24, 2000
The
regular meeting of the Board of Trustees of the Village of Aurora, New York was
called to order in the Firehouse Meeting Room at 7:34 PM on May 24, 2000 with
Mayor Gunderson presiding.
Present: Trustees Jim Chase,
Janet Mapstone, Jeri Vargo and Ken Zabriskie.
Also Present: David Brooks, Debbie Brooks, Melinda Kostreva, Treasurer;
and Nancy Yann, Clerk.
Trustee
Vargo moved to accept the Minutes on the Public Hearing for the Proposed
2000-01 Budget held on April 12, 2000.
Seconded by Trustee Mapstone, motion carried 4:0. (Trustee Zabriskie was not in the room at
this time.)
Trustee
Mapstone moved to accept the Minutes of the Organizational Meeting held on
April 12, 2000. Seconded by Trustee
Vargo, motion carried 4:0. (Trustee Zabriskie was not in the room at this
time.)
Trustee
Chase moved to accept the Minutes of the Regular Meeting of the Village Board
of Trustees on April 12, 2000.
Seconded by Trustee Vargo, motion carried 4:0. (Trustee Zabriskie was
not in the room at this time.)
CHANGES TO THE
AGENDA:
MAYOR'S
ANNOUNCEMENTS:
The
Mayor brought the Board up-to-date on the proposed kiosk. Ed Maassen is drawing up the plans for a
four (4) sided unit to be placed in front of the Post Office. The kiosk will be used to post information
from the County for the Scenic Byway, community postings, village postings, and
historical happenings. The County
Planning Board will provide up to $500 towards this project.
The
Mayor announced that Chuck Clark, Aurora Postmaster, has agreed to look into
and received a new postal drop box to place on the north east side of the Post
Office by the curb on Route 90.
The
Mayor announced that he had received from Central New York Regional Planning,
the response fate for Cayuga County regarding the 2000 census: In 1990 the rate of return was 79% while the
rate for 2000 was 60%. The target rate
was to receive a minimum of 84%. Mayor
Gunderson did not know why the rate was so low, but attributed part of it as
being that the long form was too invasive for many people.
Village
of Aurora Board of Trustees Meeting May
24, 2000 Page 2 of 7
The
Mayor reported that the New York State Thruway regarding a “Drive New York’s
Main Street Program” scheduled for Friday, June 16th through 18th. This will showcase local merchants ware.
The
Mayor reported that the Sterling Nature Center is having a 1st
Annual Legislators Day June 16th with a 1 o’clock picnic lunch. The invitation was issued to the Village
Board for anyone interested in attending.
CLERK’S
ANNOUNCEMENTS:
The
Clerk reported that the theme for this years Aurorafest would be “Time Well
Spent”. She will give up-dated reports
next month.
The
Clerk reminded the Board that the Aurora Arts & Merchants Association would
be holding a community recognition picnic on Sunday, June 11. She asked Debbie Brooks if she would like to
discuss the festivities. Debbie gave a
brief report.
The
Mayor reported that there is an issue of safety regarding increased traffic
congestion usually during the lunch hour in the main section of the
village. The Mayor contributed much of
the problem being the delivery trucks parking on Route 90. The streets are too narrow, and when cars
pull out to pass them, someone is going to cause an accident. It is becoming more difficult to maneuver
around the truck. It was suggested that
Debbie bring this up at the next Merchants meeting, to see if the business
owners would talk to their drivers.
Debbie agreed to do this. It was
also suggested that “Delivery Area” or “Loading Zone” signs be put up. The Mayor asked the Board to think about
possible solutions.
VISITOR
RECOGNITION:
The
Mayor welcomed Dave and Debbie.
TREASURER'S
REPORTS:
Trustee
Mapstone moved to accept the Treasurer’s Report for the Month of April. Seconded by Trustee Vargo, motion carried
5:0.
The
Treasurer stated that she wanted a meeting between the Mayor, herself, the
Clerk and Kurt Wilmot to discuss basic policies and procedures. The Mayor said that they would all meet at
11AM on Friday the 23rd.
A.
Monthly Reports:
Trustee Mapstone moved to accept the Monthly Report for the General Fund dated April 30, 2000. Seconded by Trustee Vargo, motion
carried 5:0.
Village
of Aurora Board of Trustees Meeting May
24, 2000 Page 3 of 7
Trustee Mapstone moved to accept the Monthly Report for the Water Fund dated April 30, 2000. Seconded by Trustee Vargo, motion carried
5:0.
Trustee Mapstone to accept the Monthly Report for the Sewer Fund dated April 30, 2000. Seconded by Trustee Vargo, motion carried
5:0.
B. Budget Modifications:
Trustee Mapstone moved to accept the
following Budget Modifications:
General Fund:
$2,900.00
from A1990.4 Contingent to A1410.1 Clerk – Personal Services
$500.00
from A1410.41 Clerk/Treas ComputerCopier to A1410.12 Treasurer – Pers Services
$50.00
from A1410.4 Clerk/Treas Contractual to A1410.42 Clerk/Treasurer – Telephone
$14,050.00
from A599 Appropriated Fund Balance to A1620.2 Building –Equip Cap Outlay
$445.00
from A1620.4 Buildings – Contractual to A1620.45 Buildings – Fuel Oil
$104.00
from A1990.4 Contingent to A1989.4 Unclassified Expenses
$950.00
from A5112.2 Perm Improvements (CHIPS) to A5110.1 Street Maint – Pers Services
$500.00
from A5112.2 Perm Improvements (CHIPS) to A5110.4 Street Maint - Contractual
$450.00
from A5112.2 Perm Improvements (CHIPS) to A5110.2 Street Maint - Equipment
$395.00
from A1990.4 Contingent to A6410.4 Public Relations
$54.00
from A7180.2 Recreational Facilities – Equip to A7180.4 Recreational Facilities
– Contr
$545.00
from A1990.4 Contingent to A7550.4 Celebrations – Contractual
Water Fund:
$2,200.00
from F1990.4 Contingent to F8340.1 Transmission & Distribution – Personal
Serv
$135.00
from F1990.4 Contingent to F8340.2 Transmission & Distribution - Equipment
$555.00
from F1990.4 Contingent to F8340.4 Transmission & Distribution -
Contractual
$400.00
from F8310.4 Water Admin – Contractual to F8340.4 T & D - Contractual
$150.00
from F9010.8 State Retirement to F9030.8 Social Security
Sewer Fund:
$15,042.65 from G511 Appropriate Reserves to G8130.2R Sewage
Treat – Cap Improv
Seconded by Trustee Chase, motion carried 5:0.
C. Approval of Bills:
Trustee Mapstone moved to approve the bills from the General Fund, Claims #348 to 391 in the
amount of $6,457.22. Seconded by
Trustee Chase, motion carried 5:0.
Village
of Aurora Board of Trustee’s Meeting May
24, 2000 Page 4 of 7
The Board unanimously agreed to pull the bill for the
service contract with Agway for the Post Office Building. The Board will decide whom they want to hire
to serve the needs of the Village.
Trustee Zabriskie moved to approve the bills from the Water Fund, Claims #348 to 391 in the
amount of $2,802.25. Seconded by
Trustee Mapstone, motion carried 5:0.
Trustee Zabriskie moved to approve the bills from the Sewer Fund, Claims #348 to 391 in the
amount of $6,853.17. Seconded by
Trustee Chase, motion carried 5:0.
Before
going into Committee Reports, Mayor Gunderson asked Ed Heslop to give an up-date
on the Time Warner Cable Franchise Contract.
Mr. Heslop reported that working on this particular contract took an
extraordinary amount of time. The
original agreement ran out two years ago and has been extended every six
months. Mr. Heslop talked about the
major changes: 1.) The access fee will
remain at 3%. This could have risen to
6%. This will help keep the cost down
for village users of the cable network.
2.) The agreement has changed from a base cable fee to a gross cable
fee. The village will have the right to
audit records whenever there may be a need.
3.) The Villages of Cayuga, Union Springs and Aurora will be able to use
the Public Access channel. This will require
a committee to set up events and run the cameras. Several people were suggested, including: George Peter, Joe DeForest, Eric Dimiceli,
Janet Heslop, someone from Wells College Physical Education or Arts
Department. Time Warner has purchased
equipment in the amount of $20,000 for this purpose, being housed at the
Frontenac Museum. Training will be
needed, the site has not been decided as of this date. In order to be granted the Public Access
site, there will be a six-month period in which the three villages will have to
prove they have a need for this channel.
Such things as commencements from local schools and Wells College,
sports games, and the Morgan Opera House activities are just a few areas that
could be broadcast. A combined total
from the three villages must total 15 hours per month to make this
possible. The Board thanked Mr. Heslop
for all the time and energy he put into this undertaking.
COMMITTEE AND
BOARD REPORTS:
A.
Buildings and Grounds:
Trustee Vargo gave an update on the SARA/PEGI computer
classes she and the clerk were taking.
The classes have been very informative.
Village
of Aurora Board of Trustee’s Meeting May
24, 2000 Page 5 of 7
B. Recreation, Parks and Public Events:
Trustee Mapstone reported that the Recreation Program would
begin on Monday, June 26 and end on Friday, August 11. Hours will be 9AM to Noon, Monday through
Friday. The Program is shorter this
year because of Wells College’s sports camp.
Trustee Mapstone reported that the Swimming Program would
begin on Saturday, June 24 and end on Saturday, August 26. Hours will be Noon to 5 PM Monday through
Friday and 11AM to 5PM Saturdays and Sundays.
Trustee Mapstone reported that she would like to hire the
following:
Recreation Program Swimming
Program
Sara Miller Recreation Leader Matt
Van Orman Head Lifeguard
Nora Mattingly Recreation Assistant Chris Chase Lifeguard
Erin Wilkinson Recreation Assistant Becky Dugan Lifeguard
Jeremy Yann Recreation Assistant Desaree
Redmond Substitute Guard
Andy Zimdahl Recreation Assistant
Jenna Conklin Substitute
The
Board agreed to hire the above mentioned.
Trustee
Mapstone asked the Clerk to obtain a Certificate of Insurance for the dock and
AA field, and to make sure that the Ball Field is taken off.
B.
Streets and Public Safety:
Trustee Chase reported that Kurt is looking into getting
estimates for proposed sidewalk plans.
Trustee Chase reported that the Village would put crushed
stone in front of Jane Morgan’s Little House.
Ms. Brooks asked Trustee Chase he would have Kurt look at a
hole in the road on Court Street across from Burnham Lane. Trustee Chase agreed to do this.
D. Water and Sewer:
Trustee Zabriskie had nothing to
report.
Village
of Aurora Board of Trustee’s Meeting May
24, 2000 Page 6 of 7
E. Preservation Panel:
There was nothing to report.
F. Planning Board:
There was nothing to report.
G.
Zoning Board of Appeals:
There was nothing to report.
H. Zoning Officer:
No report was received.
OLD BUSINESS:
The
Mayor asked the Board to approve the Aurorafest Contract. Trustee Mapstone moved acceptance of the
contract. Seconded by Trustee Vargo,
motion carried 5:0.
NEW BUSINESS:
The Clerk submitted the list of delinquent water/sewer accounts to be relevied to Village Taxes. Trustee Vargo moved to accept and approve the list in the amount of water - $1, 196.02 and sewer - $1,060.78 for a total of $2,256.80. Seconded by Trustee Mapstone, motion carried 5:0.
Trustee Mapstone moved the following resolution:
TO APPOINT CHRISTINE NABINGER AT PART-TIME ACCOUNTS CLERK
WHEREAS, the Village of Aurora has hired a new Treasurer, who may
need help completing the end of year reports,
AND WHEREAS, Christine Nabinger has the Village Treasurer for the past
two years,
THEREFORE, The Village Board of Trustees wishes to hire Christine
Nabinger as a part-time accounts clerk through July 31, 2000 to help when
needed completing the year-ending reports.
Seconded
by Trustee Vargo, motion carried 5:0.
Village
of Aurora Board of Trustee’s Meeting May
24, 2000 Page 7 of 7
Trustee
Mapstone moved the following resolution:
TO APPOINT PHIL HURST AS SEASONAL LABORER
Be it known, that the Village Board of Trustees of the Village of Aurora
does hereby appoint Phil Hurst as a seasonal laborer.
Seconded
by Trustee Chase, motion carried 5:0.
Trustee
Mapstone moved the following resolution:
PART-TIME EMPLOYEES DESIGNATION FOR RETIREMENT BENEFITS
BE IT KNOWN, that the Village
Board of Trustees of the Village of Aurora hereby authorize part-time employees
eligible to qualify for “New York State Retirement” have days worked based on a
6-hour day.
Seconded
by Trustee Vargo, motion carried 5:0.
Trustee
Mapstone moved to move into Executive Session to discuss the hiring of a
Village Maintenance Person. Seconded by
Trustee Vargo, motion carried 5:0.
The Board discussed the qualifications and needs of the
Village to hire a Village Maintenance Person.
Upon motion of Trustee Vargo and seconded by Trustee Mapstone, the
Executive Session was adjourned.
Upon resuming its regular
session, the Board discussed the candidates being considered for the position
of village maintenance person at $9.50 per hour to start with an additional 5%
after the three-month probationary period.
Trustee Zabriskie moved to offer the position to Adam VanHorn. Seconded by Trustee Chase, motion carried
5:0.
ADJOURNMENT:
Respectfully
submitted,
Nancy
M. Yann
Clerk